GT – Google Tips

Welcome to everything “Googley”! This will be a place where all the Google Tips/Resources that I share with my staff reside and now open to everyone. If you have any classroom Tech Question, fill this form and I will try to help as much as I can. Hope you Enjoy!

NEW Google Classroom

As some of you are returning to school, you might want to check your Google Classroom! They added and remove some features like:

1. Grading system = YAHOOOO! no more opening one student at a time!
2. COMMENT BANK, inside the grading platform, OH YEAH!
3. Marks / points within the grading platform!
4. Classwork organise by TOPIC but you can use it as Chapters/Units/Curriculum Outcomes/…
5. WAIT WAIT WAIT FOR IT – notification YOU can TURN OFF by classes = YESSSS and FINALLY 😉
Anticipating some questions! Or assuming you might have theses questions!
Where is the “About” tab? – Sorry, no more for “now”.
Can I use previous assignments – post from my archive classes? Absolutely!
OK – here is the link for that wonderful slide presentation with very clear visual of all the features, click here.

Stay Focus!

Yeah, these days that is a huge challenge with all the “Notifications” distraction! Society notice these trends and now have push Apple and Android to create a similar app for their users. Which will control how much time you are spending in specific apps, like Snapchat for teenagers, Instagram, Facebook, Reddit, …

So, did you know that Google Chrome already had an Extension to help you with that? Check this out, click here and it is FREE! It is “StayFocusd” and you can choose between lots of settings.

Just a reminder, to have a better experience and to keep consistency in your Browsing experience on Chrome, make sure to Sign In to Chrome and to sync your data. But, don’t forget to Sign Out of Google Chrome in order to “unlink” and erase your data.

Image 8-22-18 at 7.44 AM This is what it looks like when you Sign In to the Chrome Browser.





This is how it looks like when you Sign Out of the Chrome Browser but you are in a Google Education account.


This is how it looks like when you Sign Out of the Chrome Browser but in your personal account.



Story Telling Resources

Here is a “Periodic Table” but made for Story Telling. Probably very useful for English teachers or Animation.6434544396533760
Periodic Storytelling Table
Story Mastery blog – Great resources
Then, of course, a Google App – click here Or for more information on that app, click here.

Making Video learning ACTIVE!

What do you mean active? You might ask! Let me explain. Video watching is very passive mode. Which students can zone out very quickly and so teacher too (I’m guilty as charge on that one!) Now we can limit the zone out or at least try with “better” planning. With the help of some platform like EdPuzzle and Playposit sure can make a difference. Both platforms are FREE for teachers and students! Awesome! You get a lot of control on both of them and fairly easy to use. I find that at first might be intimidating but after creating one, it is very easy to use for the teachers. For students, it is very easy. See below a presentation that I use to demonstrate how to start with each platform.

Cutting to the chase! My preferred platform is Playposit because when you create a questions it doesn’t show the student where it will occur. While EdPuzzle lets student know when you will be asking a question or have some audio note. That is the only reason for me. But, do try both and see what you prefer! Good luck and make video ACTIVE learning!

Student delete a file! Now what?

“I lost my homework”, “My dog eat my work!”, “I forgot my work on the bus, in a friends car, …” Hopefully you are using the power of Google Drive and Google Classroom, because that will solve all those problems! Then you have some students who will go to extreme measures to lose or “delete” their work. Always wonder why you would want to do that but after teaching for as long as I have, now I “understand”!

They said to use Google Drive. Then you have access to your file from anywhere! Great! But wait, you mean all those excuses are no more viable! Darn! Well until a student figures go and delete the file. Well, that was a short life of having your file anywhere! BUT wait, it will rise again! Check the slides below to see how teachers can bring back to life the “student work”!


Password Protect your Google Form (5 steps)

Why would you want to do that? Most teachers would say, for copying or plagiarism. Or some may be very happy to learn that yes you can protect your Google Form with a password. Which means you can digitize your assessments for all your blocks during the day and have different assessments. Plus, you can shuffle questions within a section! This might be to advance for some. Especially if you haven’t created any Google Forms yet. If that is your case, stay tune because I will post soon with a tutorial that starts from the beginning.

See the presentation below to see some screen capture on how to create a Password Protected Google Form and how to shuffle the questions within a section. Plus some hints!

All Students “Participate” – Flipgrid

How do you get all your students involved in your classroom? Great question! So, here is another way that you can try to get more students involved. Be ready to be surprised and maybe overwhelm with some of your students!

Have you heard or seen “Flipgrid”? This is worth checking and to try. It is very easy to set up. Also, you can get a FREE account. The downside to the Free, you only get one Grid. If you get the upgrade, then you have unlimited.

Here are some slides that I use to present that can help you get started:

On the last slide – Resources – you can find a video Tutorial by Teacher’s Tech. Which is a great one to watch.

Google Photos – DYEversity sample

Now that you have access to my Google Photos Album – LTCHS DYEversity 2017 – Now what can you do with those photos?IMG_9738

Check the video below to see the options.

Video Tutorial – click here.

Google Tip! Google Classroom Groups/Individual

You can create Group or Individualize to specific students with this feature:


When you are in Google Classroom and click on the Screen_GC_PlusSign. You can create an Assignment, or ask a Question, or make an Announcement. Then at the top it will say For “Your Class Name” (in my example above it says “For 30 Animation Block 1” and just beside that it says “All students”. Click on that triangle and you can assign to specific students! Which makes group work so much easier to manage.

Great video to watch from CommonSense.Org , click here.

If you have any classroom Tech Question, fill this form and I will try to help as much as I can.

Google Tip! End of the year Google Classroom

First, wishing everyone a wonderful summer break and lots of resting!

Google Classroom end of the year management! You can archive all your classroom and don’t worry all the content will be available for “Reuse”! But, if you want to have a more diligent Google Classroom management process. I would suggest to listen to this video showing you all the stuff you can do at the end of the year in Google Classroom!
Google Tip landing page! If you have miss some of them or would like to review some of them. I have created a landing page for the most recent one I did during the semester. On that note, from now on, all the Google Tip will reside in that landing page!
GT – Google Tips! = Landing page!

One File in Multiple Folders – Google Drive

The question was: Is it possible to have one file in multiple folders without having to “Make a copy”? YES!

You just have to select the file in your Google Drive and press “Shift” and “z”. Then you will have the option to put that file in another folder(s). So, this way, if you make a change to one file it will change the other.
If you want a video showing this tip: click here

Digitize Math/Science equations – EquatIO

Do not want to discriminate anyone or play favorites! But you have known those kinds of “teachers” using equations! It is super hard to find great editing tools. TextHelp to the rescue! Again, they are the creators of Read & Write, Fluency Tutor and much more.
But, why this one? Because, you can use it in Google Docs, Google Sheets and yes yes yes in Google Forms 🙂
Quick – Good to know:
– You type the equation in the toolbar and click insert (nothing new here!)
– You can write with a tablet, iPad, and it will recognize the handwriting then convert it into text!! COOL!
– You, wait for it, DICTATE the equation! (yes Petrie, it recognize my “twee” better than you do!!)

Check out “EquatIO – Math made digital”:

Full Tutorial on how to use this, click here.

Feedback is the Game! – Google Classroom

Feedback is the Game! In Google Classroom, so powerful and easy to use. Here is a way to use the Add-ons: Pull Students Paragraph. It was created by Alice Keeler and very easy to follow. Worth checking if you are using Google Classroom and do give feedback on a student working in Google Doc.

Can Responses – Google Extension

You are marking and keep writing a comment over and over and over… Or, you would like to have pre-populated comments and with just a few click it is in the paper (digital that is!)

Have you heard or seen the Permanent Clipboard Extension for Google?!
Click here to install the extension. Then see how to use it here.

Sign Out Chromebook – Made easy!

You use Chromebook in your class (awesome!) but find that having students sign the book takes a long time. You lose precious time for your “awesome” lesson plan? Well here is a quick and very easy way to keep track of the Chromebook and Headphones (if provided with the cart). Here is the link to the Google Form and yes, it will ask you to make a copy first! Then, three simple question which, only one his requested and it does collect their email automatically! Now, as a teacher, you must check while the student is working(same as if you used the book), if everyone did fill the form. Simple, look how many Chromebook is out of the cart then check your responses number in the Google Form and they should match! If you want to and maybe recommended to collect the responses in a spreadsheet. 

You just need to click on the Responses in the Google Form and then click on the Green little icon. Select the first option – Create a new spreadsheet. That will be easy to track!
Chromebooks - Headphones - Google Forms 
Then share the Google Form with your students. The easiest way is to use Google Classroom and make a post in the Stream or use the About tab for a permanent place and easy for the students to find!
Chromebooks - Headphones - Google Forms

Sharing – Good until someone change the original!

Google Drive is the easiest to share your wonderful work with colleagues until they start EDITING your original copy!! So, how to avoid that?

Two ways:
1. Always make a copy of your original and share that one! (NOTE: that will create a lot of copy in your Google Drive)
2. Force the recipient to make their own copy! COOL!
– So normally you would just go to the Share button.
– Or, you would copy and paste the URL of the document like:
– LOOK at the end of that URL = “/edit”, change that to “/copy”
– VOILA, when the recipient gets the link and click on it to open, they will be forced to make their OWN copy 
If you would like to see a short video about it, click here.

Bookmarks – “Real Estate”

How to get better real estate of your bookmarks/favorite bar! Very short video, under 1 minute! Click here.

Google Scan – images

Here is one that will be very useful for anyone!
That App is amazing! I just did a test on one of our Grads class photo of 1948-1949. It took 30 seconds to follow the instruction and then 5 seconds to process! Really impressive. For those who have ever tried to take a photo of a photo, you understand that is crazy fast and no, I didn’t use any special lighting or setup. I place the photo on the floor and did the process that Google Scan was asking.

Google Folders – Emoji

You may have organized your Google Drive by colored folder but take it to the next level with Emoji! First, you will need to install this Google Extension and then head over to this blog post – tutorial! Have fun!

Google Classroom setup

If you are thinking of using Google Classroom for your next semester.

When you create your classes, start with the Block 7, then Block 5, … Because it creates the classes by the last one you entered. So, when you look in your Home, you will have your classes in order of the day.
– My block 7 is Photo 20 – I created that one first.
– My block 5 is Motion Media – I created that one second.
– My block 3 is Photo 10 – I created that one-third
and so on!
NOTE: they haven’t added the sorting yet to Google Classroom. I highly recommend expressing your concerns to Google Classroom by clicking on the “?” at the bottom left. Select, “Send Feedback” and request the option of sorting classes view! They are very active and in the process of creating the UI. So, your feedback will prioritize the most requested first!

Authentic Feedback – Google Form/Quizzes

We now have the possibilities of creating instant notification or instant marked with Google Forms. What about Instant Feedback? Here is a very short video showing how to harness the power of Authentic Feedback with the Google Form and the Quizzes feature activated.

Labels view – Gmail

Some are having issues with viewing all their labels (Folders) in Gmail and most frustrating part for some is going back to your inbox. So check this short video, click here.